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Club Bylaws
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Posted: March 16, 2003
ARTICLE I - DESIGNATION
The name and address of this Corporation :
Cloverdale Cabana Club
183 Radford Dr.
Campbell CA 95008
ARTICLE II - PURPOSE
The purpose of the Corporation is to operate, maintain and
regulate the use of the premises at 183 Radford Dr.,
Campbell, CA, as a private swimming club for the benefit of
the residents of Cloverdale area under the authority and as
provided for in the By-Laws of Cloverdale Cabana CLUB, a
non-profit corporation owned by the homeowners of the
Cloverdale Cabana Club neighborhood.
ARTICLE III - MEMBERSHIP
1. Family or Household residents of the Cloverdale Cabana
Club neighborhood are eligible for membership upon
completing and signing a current application form and
payment of the annual dues.
a. Family membership will be limited to those persons living
full-time at the address listed on the application form.
b. Individual membership is restricted to the specific
individual named on the application form. That individual
must be eighteen (18) years or older.
c. Senior membership is restricted to the specific
individual names on the applications form. That individual
must be sixty (60) years of age or older.
2. A limited number of memberships may be offered each year
to non-residents as determined by the Executive Board.
3. A limit to the total number of memberships each year
shall be set by the Executive Board.
4. Membership in the Association conveys on proprietary
interest in the facilities of Cloverdale Cabana Club and may
not be sold, traded or transferred.
5. The Executive Board may deny membership to any applicant
whose membership privileges have been subject to permanent
suspension. Suspended members are not eligible guests.
6. Annual membership dues are not refundable or prorated.
7. Upon termination or suspension of membership, affected
members shall return all property of the Association within
one week of the termination or suspension.
8. Voting Rights: Each membership is entitled to ONE (1)
vote. There shall be no voting by proxy. Voting shall be by
secret ballot upon any particular question if any member
present so requests.
ARTICLE IV - MEMBERSHIP MEETINGS
1. An Annual Meeting of the membership shall be held in July
for the purpose of electing officers & conducting any other
business that may arise.
2. A special meeting may be held upon the call of the
president or on the written request of any twenty-five (25)
members of the Association. The purpose of the meeting shall
be stated in the notice.
3. Notice of the Annual Meeting shall be given by mail,
thirty (30) days in advance. Notice of a Special Meeting
shall require ten (10)) day's prior notice.
4. One fourth (1/4) of the membership shall constitute a
quorum. Each member family or household shall be entitled to
one vote. All meetings are to be governed by Robert's Rules
of Order except as modified herein.
5. Termination of Membership: the Board of Directors, by
majority vote, may terminate the membership of any member
who has failed to pay dues or failed to follow pool rules
and guidelines. This being done as last resort of trying to
solve all differences.
ARTICLE V - EXECUTIVE BOARD
1. The power and authority under these By-Laws to conduct
the business of the Association shall be vested with an
Executive Board of at least seven (7) Association members
elected by the membership at the Annual Meeting to serve a
term of one (1) year and until their successors are elected.
Their term of office shall begin at the beginning of the
following months meeting. The Executive Board may fill any
vacancy on the Board by appointment for the remainder of the
term.
2. Rules and Regulations governing members' use of the pool
and the grounds including provisions for disciplinary
actions for violations shall be adopted and published by the
Executive Board. One copy shall be permanently posted at the
pool and one copy furnished each member family or household.
3. The Executive Board shall set the amount and due date of
Annual Membership fees, set the Opening and Closing dates,
publish a schedule of activities, set the lifeguard hours,
and adopt a schedule of fees for guests, parties, and
special activities. No activities will be scheduled and the
use of the premises prohibited before 9:00 AM or after 9:00
PM.
4. Each year the Executive Board of the Cloverdale Cabana
Club shall be provided copies of the Association's Annual
Budget and its Public Liability, Property and Worker's
Compensation Insurance policies for approval.
5. Five percent (5%) of the Association's income shall be
set aside as prescribed by the By-Laws of Cloverdale Cabana
Club for future property improvements.
6. The Executive Board shall have the power to elect,
appoint, and remove, at their discretion, all other
officials, agents, employees and representatives of the
Association and to prescribe their duties.
7. The Executive Board may at any time, by unanimous vote of
those present, temporarily suspend the membership privileges
of any member family or household upon the findings of
conduct by anyone of that family or household, likely to
endanger the health, safety or welfare of others or the
interest or harmony of the Association. The affected member
shall be notified immediately of such suspension. The member
shall be given the right to be heard at a closed Executive
Board meeting scheduled at the member's request or by the
Executive Board to lift the suspension, let it stand or to
make it permanent. The member then shall have the right of
appeal to the Board before a Special Meeting of the
Membership.
8. Vacancies on the Board of Directors shall be filled by
appointment by a majority of the remaining directors, though
less than a quorum. A director so appointed shall serve for
the remaining term of their predecessor in office.
ARTICLE VI - EXECUTIVE BOARD MEETINGS
1. Executive Board Meetings shall be open to members of the
Association but may be closed during discussions of items
involving personnel matters or issues of potential or
pending litigation. Notice of Board meetings shall be posted
on the club bulletin board during the operating season. At
other times interested members may contact the Secretary to
be notified of dates and locations of upcoming meetings.
2. Four (4) Executive Board members shall constitute a
quorum. Meetings shall be governed by Robert's Rules of
Order except where modified herein or as modified by
Standing Rules.
ARTICLE VII - EXECUTIVE BOARD MEMBERS' DUTIES
General Powers:
The affairs of the Cloverdale Cabana corporation shall be
managed by its Board of Directors who must be members of the
corporation: except that no single capital expenditure
indebtedness over $1000.00 (one thousand dollars) shall be
made, incurred or authorized by the Board of Directors
without prior approval of the general membership evidenced
by the majority of a quorum of the general membership
present at a dully constituted meeting called for that
purpose. Within sixty (60) days after each successive Board
of Directors shall take office, the board, with the aid of
its duly appointed committees, shall mail to the mail to the
general membership a financial statement, a budget for its
term of office, statement of types and amounts of insurance
coverage, the billing procedure for the dues, and a
statement of regulations concerning the admission of guests.
1. The President shall be the principal executive officer of
the corporation and shall in general supervise and control
all the business affairs of the corporation. The President
shall preside at all meetings of the membership and BOD.
They may sign with the Secretary or any other proper officer
of the corporation authorized by the Board of Directors any
deed, mortgages, bond, contracts or other instruments which
the BOD shall authorize to be executed.
2. The Vice-President shall, in the absence of the
President, fulfill all the duties of the President and when
acting, shall have all the powers of and be subject to all
restrictions upon the president.
3. The Treasurer shall:
A) Receive and be the custodian of all funds of the
Association depositing them in financial institutions
approved by the Executive Board;
B) Pay all specifically approved or budgeted expenses or
outlays.
C) Maintain accurate records of accounts, prepare and file
all tax returns and financial reports required of the
Association;
D) Prepare and submit an Annual Financial Statement to the
Executive Board for presentation to the membership at the
Annual General Meeting.
4. The Secretary shall:
A) Record and publish the minutes of all Association and
Board meetings;
B) Maintain all correspondence of the Association;
C) Prepare, post and mail all notices of meetings as
required.
ARTICLE VIII - BOARD & COMMITTEES
1. A Board of Directors shall appoint such standing
committee(s) as it deems necessary, or as it is directed to
appoint by the vote of the membership. Members of each such
Committee shall be members of the corporation.
2. TERM OF OFFICE: Each member of a committee shall continue
as such until such time as the responsibility is fulfilled
or a successor is chosen or unless the committee shall be
sooner terminated.
3. Chairman: One member of each committee will be appointed
chairman by the person or persons authorized to appoint the
members to that position.
4. Vacancies: may be filled by appointments made in the same
manner as provided in the case of original appointments
5. Quorum: a majority of the whole committee shall
constitute a quorum and the act of a majority of the members
present at a meeting at which a quorum is present shall be
the act of the committee.
ARTICLE IV - BOOKS AND RECORDS
The corporation shall keep correct and complete books and
record of accounts and shall keep minutes of proceeding of
it members and of the BOD, and shall keep a record of the
corporation giving names and addresses of all members. All
books and records of the corporation shall be available for
inspection by any member, his agent or attorney for any
purpose at any reasonable time.
ARTICLE V - FISCAL YEAR
The fiscal year of the corporation shall begin on the first
day of February and end on the 31st day of January of each
year.
ARTICLE VI -AMENDMENT AND REPEAL OF BY-LAWS
These By-Laws may be repealed or amended, or new By-Laws may
be adopted, at the
Annual General Meeting or at a Special Meeting called for
that purpose.
THESE BY-LAWS SUPERSEDE ALL PREVIOUS EDITIONS AND
AMENDMENTS, THE PROVISIONS OF WHICH ARE NULL AND VOID |
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